This release will be available on your training site on August 17. It will be available in production on August 23.
Thanks for checking in to see what's new in this release of GradesFirst. As part of this release, we've added Tutor Appointment Campaigns, Teams, an option of who to show as attendees on group appointments, and we've updated the Ignore/Enforce Availabilities options when scheduling appointments. Please read on for more details.
Tutor Appointment Campaigns enable you to send tutoring appointment requests (invitations) to targeted groups of students just like you can for advising appointments.
A user must have the permission to create tutor appointment campaigns before moving forward. You will find the new Tutor Appointment Campaign Permissions under Campaigns & Travel Letters when adding permissions to user roles or to individual users.
We have also updated the look of Advising Appointment Campaigns. Click here to see our updated Advising Appointment Campaigns documentation.
Teams give users the ability to group advisors, tutors, or other support staff together. Grouping into teams will allow a user to search and report on the selected group much like you already search and report with categories and tags for students.
Ability to search and report by a group of advisors, tutors, or other support staff by "Teams". To create your Teams simply navigate to Admin Settings > School Information > Staff Teams.
Note: Teams are used very similar to Tags and Categories which allow you to sort in reporting. You will find the teams functionality added to some of our reports such as the Advisor Appointments Report.
Previously, group appointment notification emails listed all attendees. Now, email notifications sent to non-organizers (students in most cases) will not show the attendees. The organizer (i.e. the advisor or tutor) will still see the list of all the attendees for the appointment in their email notifications. This also includes reminder emails and notifications that are sent from a cancelled or deleted appointment.
By default, GradesFirst tracks the email messages that were sent from the application. These messages become part of the recipient's profile viewable on the Conversations tab. Enabling GradesFirst's Email Capture functionality allows GradesFirst to be aware of initial messages as well as replies, follow-up communications, and messages that originated outside of the application so that these communications can be captured, tracked, and measured.
Click here to learn more about Email Capture.
Your school's IT Specialist will have to setup an email domain for GradesFirst Email Capture. Please contact your GradesFirst Client Success Manager to assist you with this setup.
In Advising Center - we replaced the Ignore/Enforce Availabilities toggle link with the following select options:
On the Appointment Scheduling Screen:
If you have any questions about this release, please contact your Client Success Manager or email us at support@gradesfirst.com.